Exact Synergy provides access to all of your vital business processes in one application. By storing and updating all information related to clients, finance and the workforce within one central place, everyone can work with the same up-to-date data. With Exact Synergy, you can benefit from a total solution that centrally manages your data streams. All information is within reach for everyone, at any time.
Exact Synergy unites the workplace and reveals the costs, inefficiencies and redundancies hidden by the complexities of your business.
Exact Synergy's Web-based collaboration platform unifies the people, processes and knowledge that matter most to your business, creating an accurate, up-to-the-moment view of your organization's personnel, finance, workflow, documents and asset information, enhancing decision-making, analysis, scenario planning, and ongoing management across your entire business.
Exact Synergy energizes the traditional corporate infrastructure by providing an active portal view into the workplace: for employees, business partners, suppliers, and customers.
"Exact Synergy is a powerful
web-based solution that
enables you to integrate,
manage, control and improve
the way all your people work
together to add value across
HR is commonly associated with excessive bureaucracy.
Exact Synergy’s employee self-service and manager self-service
functionalities streamline routine administration and so enable the
HR professional to focus on engaging with employees and their
managers across the business. Self-service eliminates paperwork
and enables employees and managers to carry out tasks on their
own. They can, for example, check company policies, fnd the
phone number of a new colleague, check who’s who in the company
“Facebook,” make updates, view employee records and histories, etc.
Exact Synergy eases the burden on HR, and with the optional
Synergy Event Manager function, it’s possible to alert managers and
employees to key issues, dates, actions, etc. via e-mail and text message.
Exact Synergy slashes the administrative work
involved in hiring a new employee. With Exact
Synergy you can quickly nail down the job
requirements and job description, post the
vacancy, manage resumes, manage interview
rounds, track offers and contract negotiations, and
archive scans of certifcates and application letters.
Manager self-service enables the line manager to
check progress at any time, and you can also send
alerts if required. And once someone has agreed
to join, you can promote them from applicant to
employee status at the click of a mouse — and their
archive moves with them.
Is it hard to calculate leave entitlements?
Do you still rely upon paperwork to manage
leave requests? Exact Synergy helps you to
manage employee holiday and absence
information and make life easier for all
involved. Built-in workﬂows organize personal
time-off requests and signifcantly reduce the
administrative work for HR. Holiday entitlements
are calculated automatically and adjusted once
leave requests are approved.
In a typical company, workforce information
is held in different places, using different
systems, standards and methodologies. There’s
little uniformity or consistency, making HR
data untrustworthy. With its “single source of
truth,” Exact Synergy brings uniformity to your
workforce analytics, placing reliable information
at your fngertips so you can generate standard
reports that can be customized to the needs of
the HR manager.
Employee development is a core activity of every
organization. But with e-mails here and overviews
there, it quickly becomes diffcult to track people’s
development. Exact Synergy cuts administrative
work by handling the process and archiving
who’s done what, in one system. Use competence
profles to identify development needs. Enable
employees to enroll online. Route approval
requests to managers automatically. Provide course
prospectuses, manage training contents, and
register and track certifcates all in one place.
Exact Synergy makes it easy to create a
standard appraisal structure. You can have
different appraisals for different roles and take
account of “soft” requirements such as skills
and competencies, as well as hard targets like
It’s important when people leave to make sure that
all company property is returned. Exact Synergy
ensures that all procedures are documented using
asset registration and exit checklists.
Exact Synergy’s digital personnel files bring
together everything mentioned above: employee
records (name, address, employee benefts
and payroll), company property (onboarding),
development (training records, certifcates),
absence history (vacation, time off, etc.). Now you
have a 360-degree view that can be shared securely
between the employee, their line manager, and HR.
Many organizations check, compare and approve
incoming invoices by hand in an attempt to
prevent errors and the need for corrective action
later. Exact Synergy’s electronic Incoming Invoice
Register transforms this into a transparent,
traceable process. Invoices are scanned and sent
for authorization to all budget holders, thereby
eliminating the ﬂow of physical invoices.
The currency translation process, when performed
in many MS Excel sheets, is time-consuming,
frustrating, and prone to errors. Naturally, finance
professionals want quick, accurate currency
conversions so they can aggregate subsidiary
costs and revenue transactions with as little delay
as possible. Exact Synergy simplifes currency
conversions and records the rates used for the
conversion between the local currency and the corporate currency.
This is ideal if you need to go back and verify.
Each location has its own accounts, maybe even its own
accounting standards, organizational structure, currency,
and definitions of ownership and responsibilities.
And everything’s done in their own spreadsheets.
Exact Synergy creates clarity and transparency by helping
you structure your fnancial organization and centralize
transactions from multiple remote administrations.
It can help set up an organizational structure, assign
ownership levels align reporting periods, and map local
G/L accounts to those used by headquarters.
In addition to serving as an operational tool,
Exact Synergy is a communication tool too. It
provides a way to share knowledge and discuss
issues, so fnancial information becomes a
company-wide resource. Exact Synergy offers
rapid and easy report generation and distribution,
secured by role-based, authorized access.
Exact Synergy enables organizations to establish
projects and tasks to aid in the management of the
compliance process. Secure collaboration between
subsidiaries and other stakeholders enhances
compliance communication and the accuracy of
information. Exact Synergy also provides ways to
manage online policies, manuals, internal news
pages and policy authorization via an automated
workﬂow, to further internally support the
effectiveness of policies and procedures.
Store all finance-related documents such
as scans of bank statements, spreadsheets,
correspondence or e-mails
A unifed sales and marketing operation is a
winning team. Unfortunately, this is rare. Exact
Synergy’s central database and shared processes
unite sales and marketing professionals to manage
leads and prospects together. Using Exact Synergy,
sales and marketing can access relevant key
performance indicators and work together in a
structured, customer-centric way to achieve their
goals. Exact Synergy’s opportunity management
module passes leads to sales for follow-up. This
provides more sales-ready leads to sales and cuts
the amount of time sales has to spend on its own
Built-in analytics are the only way to know what
your customers are thinking and to respond to
their issues quickly and effectively. Exact Synergy’s
built-in real-time analysis tools, reports and ad hoc
database querying can help you recognize issues
before your customer does.
With Exact Synergy, you can create customized
portals to share information and communicate
with your customers, without additional IT
The tendency for people to do their own thing
makes opportunity management harder than it
should be. What managers want is uniformity
and easier forecasting. Exact Synergy provides
both. Exact Synergy’s opportunity management
capabilities ensure that sales inquiries are followed
up rather than thrown over the fence in the
hope someone else will pick them up. With full
integration between Exact Synergy and Microsoft
Outlook, e-mails no longer go missing and there’s
a complete record of related events.
Sales and after-sales teams typically use separate
systems. This means sales often has little insight
into any subsequent arising problems or issues,
which could be useful if you’re planning a follow-up call.
Or, after-sales has limited insight into
how the relationship started. Both are working
with one hand tied behind their backs. Exact
Synergy’s central database gives everyone access
to the same information, improves complaint
management, and supports customer retention.